![]() ![]() A good recommendation is to create separate notebooks for the different type of meetings you run or participate in: Since all meeting participants have to have permissions to read and edit the entire notebook to share meeting notes, you don’t want to give access to a notebook where you have sensitive or private information. 2. Prepare your shared notebooks ahead of time Therefore, shared meeting notes are mainly for internal meetings where you know that everyone in your organization has a Microsoft account, or in recurring meetings where it makes sense for external business partners to set up a Microsoft Account to access the shared notes during your meetings. You can’t expect people from outside your organization to have a Microsoft Account (or want to go through the process of setting one up just for a single meeting). Even though anyone can sign up for a free Microsoft Account, shared meeting notes might not be practical for every single meeting. There is no requirement for other meeting attendees to have Microsoft OneNote 2013 installed or licensed, if they don’t, they can use the free OneNote Web app to access the shared notes. In order to share notes using Microsoft OneNote, all meeting participants need to have a Microsoft Account and permissions to access the OneNote notebook in which the notes are being shared. ![]() Understand when and when not to use shared meeting notes ![]() In this article, I’ll share some of my own recommendations for how to effectively use OneNote 2013 shared meeting notes for effective meeting minutes. However, in order to use the shared meeting notes effectively, there are a number of things you should keep in mind. Microsoft has integrated the OneNote “Meeting Notes” functionality into Outlook and Lync so that you can easily share notes with meeting attendees just with a click of a button. ![]() One of the many valuable benefits of OneNote 2013 is that you can more easily share meeting notes with each other. Business Productivity > Blog > How to effectively use shared meeting notes in OneNote 2013? How to effectively use shared meeting notes in OneNote 2013? ![]()
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